This is a record of the proceedings of the regular meeting of the Drayton School Board that was held July 23, 2019 at the school at 6:00 pm. Emanuelson called the meeting to order at 6:00 pm.
Members present: Emanuelson, Aasand, Sott and Uggerud Members absent: Larson Also, present: Supt. Ralston and Judy Stellon
Presiding: Emanuelson
Aasand made a motion to approve the amended agenda (Volleyball Coach) as presented by Supt. Ralston. Uggerud seconded the motion, and upon vote, the motion carried unanimously.
Sott made a motion to approve the consent agenda, June 17, 2019 regular meeting minutes, financial reports and June bills as presented by Stellon. Uggerud seconded the motion, and upon vote, the motion carried unanimously.
Supt. Ralston presented communications from the following:
Pembina County Emergency Food Pantry
Reports were given for the following items:
North Valley Career and Tech Center (Larson)
Pembina Special Education Board (Supt. Ralston)
RRVEC/REA (Supt. Ralston) Walsh-Pembina (Ralston)
Transportation (Ralston)
Hot Lunch (Stellon)
Student Activities (Dahl)
Principal’s Reports (Pollestad and Babinski)
Supt. Ralston presented the following polices for first reading: None Uggerud made a motion to approve the following policies for second reading as presented by Supt. Ralston: FCAE – Suicide Prevention and FCAE-BR – Suicide Prevention Procedures. Aasand seconded the motion, and upon vote, the motion carried unanimously.
Supt. Ralston presented the following policy for distribution: ACEA – Bullying Policy.
Uggerud made a motion to approve the 2018/2019 Pupil Membership report as presented by Supt Ralston. Aasand seconded the motion, and upon vote, the motion carried unanimously.
Sott made a motion to approve the pledge of securities provided by KodaBank. Uggerud seconded the motion, and upon vote, the motion carried unanimously.
Uggerud made a motion to approve the signing of a letter of intent for Dakota Natural Gas. Aasand seconded the motion, and upon vote, the motion carried unanimously
There being no further business before this Board, Aasand made a motion to recess this portion of the annual meeting for the 2018-2019 school board. Uggerud seconded the motion, and upon vote, the motion carried unanimously.
Stellon called the meeting back to order. Julie Sott and Travis Uggerud took the Oath of Office and assumed their seats on the board. In order to organize the new board, Stellon acted as moderator for the meeting until officers were selected. Stellon called for nominations for the position of President. Uggerud nominated Michael Emanuelson for President and Michael Larson as Vice President. Aasand seconded the motion, there being no further nominations, and upon vote, the board cast unanimous votes for Michael Emanuelson for the position of President, and Michael Larson for the position of Vice President. The meeting was then turned over to Emanuelson to conduct the remainder of the meeting.
Aasand made a motion to hire Judy Stellon as business manager for the 2019-2020 school year. Sott seconded the motion, and upon vote, the motion carried unanimously. Uggerud made a motion to approve the agenda for part B of the July meeting as presented by Supt. Ralston. Sott seconded the motion, and upon vote, the motion carried unanimously. Supt. Ralston presented the board with a 2019-2020 Preliminary Budget. The Tax Levy was tabled until the August Meeting.
Aasand made a motion to approve payment of the current July bills. Sott seconded the motion, and upon vote, the motion carried unanimously. Aasand made a motion to appoint David Peterson as the school district’s primary attorney regarding non-educational matters and the firm of Pearce & Durrick regarding educational issues, V. Nelson CPA, LTD for the Drayton School’s yearly audit, designate KodaBank as the official school district depository and Valley News and Views as the official school district newspaper. Sott seconded the motion, and upon vote, the motion carried unanimously.
Uggerud made a motion to appoint the following: Dean Ralston as authorized administrative representative for the RRVEC-REA, Vocational Programs, North Dakota High School Activities Assoc, School Food Service, North Dakota Surplus Property, EPA-Asbestos - AHERA, Pembina County Special Education Board and ADA. Marlys Swanson as local representative for LEL – ELL programs. Judy Stellon as Authorized Review Authority for School Food Services. Lindsay Pollestad and Michael Babinski as Authorized Administrative Rep for LEL – ELL programs, all Title ARRA, Title I, Title II Title IV, Title V, and Title VI programs, Section 504 of the Rehabilitation Act of 1973 and the authorized representative for Immunizations. Michael Larson, as board representative for North Valley Career & Tech Center and Jessica Aasand as alternate board representative. Kim Dahl as School Food Service Reports. Aasand seconded the motion, and upon vote, the motion carried unanimously. Aasand made a motion that the following statement of non-discrimination be adopted and published. “Drayton Public School District #19 does not discriminate based on race, color, national origin, sex, or handicap in its educational programs or activities or in its employment practices or policies. All K-12 schools benefiting from e-rate must comply with CIPA, the Children’s Internet Protection Act. Inquiries concerning Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, and Section 504 of the Rehabilitation Act of 1973 may be referred to the Superintendent of Drayton Public Schools, 108 S 5th Street, Drayton, ND 58225; (701)454-3324 or to the U.S. Department of Education, Office for Civil Rights, Chicago Office, 500 W. Madison Street, Suite 1475, Chicago, IL 60661, Telephone: 312-730-1560, Fax 312-730-1576, TDD; 312-730-1609, E-mail: OCR.Chicago@ed.gov.” Uggerud seconded the motion, and upon vote, motion carried unanimously.
Title applications were tabled until the next regular board meeting. Aasand made a motion to continue with “Offer vs Serve” for students to take 3 of 5 food items and authorizing Stellon to file the lunch program application, also increase the hot lunch and breakfast prices as follows: Student Lunch $2.85, Student Breakfast $1.95, Adult Lunch $3.60 and Adult Breakfast $2.55. Sott seconded the motion, and upon vote, motion carried unanimously.
Aasand made a motion to continue the extra-curricular prices of $4.00 for students and $6.00 for adults for individual varsity games, $5.00 for students, and $7.00 for adults for doubleheader varsity boy’s and girl’s games. Uggerud seconded the motion, and upon vote, the motion carried unanimously.
Larson made a motion to continue with the current activities fee of $25.00 per activity with a cap of $50.00 per student and a family cap of $100.00. The district will pay any activity fee to a school with whom we coop, except for hockey and cross country. Aasand seconded the motion, and upon vote, the motion carried unanimously. Uggerud made a motion to offer Drayton Football Season Passes to families for $20.00. Aasand seconded the motion, and upon vote, the motion carried unanimously.
Sott made a motion for the business manager to be authorized to place available district funds into certificates of deposit in consultation with the Superintendent as these funds are available. Uggerud seconded the motion, and upon vote, the motion carried unanimously.
Aasand made a motion for President Emanuelson, Vice-President Larson, and Business Manager Judy Stellon to be authorized to sign school checks on checking account 02; and that President Emanuelson, Vice-President Larson, Administrative Assistant Kim Dahl or Superintendent Ralston are authorized to issue checks against the Student Activity Account and to give authorization for the use of a signature stamp with the President’s signature for payroll checks and other designated checks. Uggerud seconded the motion, and upon vote, motion carried unanimously.
Aasand made a motion for all regular school board meetings be held at 7:00 am. Sott seconded the motion, after lengthy discussion, the motion failed unanimously.
Aasand made a motion for the board to set meeting times and dates as follows: August 13 (6:30 am), September 10 (6:30 am), October (no meeting), November 12 (6:30 am), December 10 (6:30 am), January 14 (6:30 am), February 11 (6:30 am), March 10 (6:30 am), April 16 (6:30 am), May 12 (6:30 am), June 15 (6:30 am), and the Annual Meeting on July 21 (6:00 pm). Regular meetings will be held in the Library of the Drayton Public School. Special meetings will be called as necessary. The school business manager is directed to provide the County Auditor with this information (as required by law) and to post notice of this information in the Drayton Public School Front Office (as required by law). Sott seconded the motion, and upon vote, the motion carried unanimously.
Aasand made a motion for board member payments to increase to $125.00 per monthly School Board meeting and increase the payment for all committee meetings to $75.00. Uggerud seconded the motion, and upon vote, the motion carried unanimously. Uggerud made a motion to adopt the State’s per diem and mileage reimbursement rates as of Aug. 1, 2019. Sott seconded the motion, and upon vote, the motion carried unanimously. Committee Assignments
Buildings & Grounds: Aasand & Uggerud
Activities: Larson & Aasand, Emanuelson as alternate
Employee Welfare-Heath Insurance: Larson & Sott
Transportation-Bus/Van Replacement: Emanuelson & Larson Policy-Ongoing: Aasand & Uggerud Budget/Finance: Emanuelson & Sott Strategic Planning: Emanuelson & Aasand
School Board members updated their contact information.
It was the consensus of the board to continue membership with NDSBA Policy Services
Uggerud made a motion to continue with ELL/LEP and the policy statement AACD as written. Aasand seconded the motion, and upon vote, carried unanimously.
Uggerud made a motion to continue payment for substitute teachers at $135.00 per day. Aasand seconded the motion, and upon vote, the motion carried unanimously.
Student Handbook and Staff Handbook were both tabled until the August meeting.
Supt. Ralston gave his administrative report.
There being no further business before this Board, Aasand made a motion to adjourn this meeting. Sott seconded the motion, and upon vote, the motion carried unanimously.
This record of the proceedings of this meeting is subject to review and change at the next regular board meeting to be held August 13, 2019 at 6:30 am.
MICHAEL EMANUELSON JUDY STELLON
BOARD REPORT MONTHLY INVOICES
CHOICES IN HEALTH 1,272.34 DISCOVERY BENEFITS, INC 335.00 MERCHANT SERVICES 24.96 MINN DEPT OF REVENUE 664.61 NDCEL 200.00 OFC OF STATE TAX COMMISSIONER 4,000.00 US BANK 4,000.00 US BANK 131.00 USBANK DEBT SERVICE 171,442.50