DRAYTON CITY COUNCIL REGULAR MEETING
MONDAY, SEPTEMBER 9, 2019
6:30pm: REVIEW BILLS by Finance/ Audit Committee
WELCOME AND ROLL CALL
Mayor Olson called the meeting to order at 7:00 pm with members Passa, VanCamp, Schuster, Grundstrom, Larson present, Woinarowicz absent Also, Present: Perry DeGeldere, Grace Puppe, Deputy Ian Mattice, Moore Engineering
PUBLIC COMMENTS
2.1 Countrywide – Representatives from Countrywide came to discuss the costs of recycling. They would need to increase the rates $1.08 to offset the increasing costs of recycling. Motion Grundstrom, second Larson to increase the rates $1.00 effective November 1. Motion carried unanimously. Motion Larson, second Grundstrom to charge 50% of the cists for each additional bin for residents. Motion carried unanimously.
PUBLIC WORKS DEPARTMENT REPORT
They are having to backwash the filters more often. The Golf course is using high numbers. Team Lab has options to have grease eating bugs to put into the system to help break up the grease. Motion Larson, second Grundstrom to buy 2 blocks from Team Lab. Motion carried unanimously. Water usage report was reviewed.
POLICE DEPARTMENT REPORT
Officer Mattice presented the council a written report on the Police Department’s August activities. The county will not increase the $25,000 that they pay the city for services at this time. Motion Passa, second Larson to try only having one officer until the end of year. Motion carried unanimously. Officer Mattice to reach out to Kavorkian to assist during beet season. Discussion of increasing Officer Mattice’s wages $6.00 due to being the only officer and for his years of experience. If you have non-emergency police business, please call the sheriff’s office at 701-265-4122.
MUNICIPAL COURT REPORT
Puppe presented the written Municipal Court report for August, showing a total of $20.00 in collected fines with $0.00 being submitted to the City.
AIRPORT AUTHORITY REPORT
Puppe presented the written Airport Authority revenue and expenditure report for August.
AUDITOR REPORT
7.1 Building Permits - Motion Schuster, second Larson to approve building permits. Motion carried unanimously. 7.2 Propane Bids – Motion Schuster, second Larson to accept Northdale propane bid. Motion carried unanimously.
7.3 Overtime Report – Puppe presented the August overtime report for review.
7.4 2nd Budget Review – Motion Grundstrom, second Passa to submit the budget to the county. Motion carried unanimously.
7.5 Miscellaneous
Motion Grundstrom, second Schuster to purchase Officer Mattice a new chair. Motion carried unanimously. Puppe presented a request to submit an application due September 30, 2019 for SRF project funding with the city’s engineering firm AE2S to provide cost estimates. Mayor Olson requested that Moore Engineering put together numbers for the SRF project funding application.
FINANCIAL REPORTS
Fund Summaries
Motion by Grundstrom, second Van-Camp to approve the August financial reports and fund summaries as presented. Motion carried unanimously.
APPROVE MINUTES AND BILLS
Minutes
Motion by VanCamp, second by Schuster to approve minutes from August council meeting. Motion carried unanimously.
Vendor List/Bills
Motion by Grundstrom, second by Passa to authorize payment of presented bills. Motion Carried Unanimously. KodaBank $11.00; Visa $3,242.86; Office of State Tax Commissioner $1,082.50; Koda Insurance $570.00; ND Dept of Environment $5.00; NDLOC $1,100; ND Sewage Pump & LS $1,460.00; J&D Riverview Market $43.35; Office Depot $168.74; Farm Town Floral $60.00; OtterTail Power $3,159.44; Valley Building Center $473.23; Valley Landfill $7,013.00; Northdale Oil $59.98; Valley News & Views $156.31; Galls $168.72; M & K Porta Potties $554.50; Countrywide Sanitation $2,414.40; CHS Ag $1.40; Charles Olson $58.00; B&S Construction $280.00; Ameripride Services $276.74; EFTPS $3,675.10; BCBS $5,921.63; BND $8,275.00; Halcrows $568.66; Wilson Sporting Goods $75.00; Verizon Wireless $169.08; Kilmer Construction $763.00; Polar $400.88; Tesoro $282.86; Sanitation Products $1,188.53; NDPERS $2,801.03; Water Smith $1,084.40; Unum Life $36.00; Steven Eckmen $1,940.00; EFTPS $3,448.40; Praxair $6,218.36; City of Milwaukee $850.00; Dakota East $16.50; Drayton Golf Club $5,000.00; ATCO $440.20; CD Haugen Trucking $1,600.00; Airborne Custom Spraying $2,085.00; Drayton Park District $22,392.43; Ewing Oil $521.53; ND One Call $14.40; Ferguson Waterworks $2,035.25; Grand Forks Utility Billing $93.00; Hillier Tire $1,110.00; ITD $46.75; Kringstad Septic Tank $300.00; Midcontinent $40.00; EFTPS $1,176.86; Payroll $12,335.72; NDPERS $2,764.63
MAYOR AND COUNCIL MEMBER COMMENTS
City office hours need to be extended by 30 min to allow for a 30 min lunch break that is to be off the clock schedule between 11:00 – 1:00. Motion VanCamp, second Larson to make a $10 donation to the cemetery on behalf of every resident who passes away in Drayton to include only 58225 addresses. Motion carried unanimously.
OTHER BUSINESS
ADJOURNMENT
Motion by Schuster, second Grundstrom to adjourn the meeting at 8:53 pm. Motion carried unanimously.
Submitted by Grace Puppe, City Auditor